What the Act Will Need…
It is very helpful if information can be provided at least two weeks in advance of the event as this will give the acts plenty of time to look at it and make any necessary advance preparations for the engagement.

Good Directions
A full address and postcode of the venue. If an artist is driving into a city or town centre it could be useful to have a map with any one-way systems clearly marked.

Times
Provide exact start times for performances or a time frame that you’d like them available during (between 12 and 4pm, for example).

People
Clear instructions on who will be there to meet them on the day and a mobile contact number.

A steward who will be on site all day, so the act has somebody to call on in the event of any problems.

Parking
Please provide parking facilities. Many acts have high top vans that will not fit into ordinary multi-storey car parks. If you are not able to provide free parking reserved for the acts, then do let us know in advance and we will help you to choose performers who travel by public transport or have less equipment and are prepared to find and pay for their own parking places.

Some performers need on-site vehicle access in order to unload equipment. At this point, they will also need help from the steward in order to provide security for equipment while they go off and park. We can advise you on this in advance.

Changing Facilities
Performers need a secure, warm, dry dressing room with table, chairs and a mirror. This is because many acts need a space in which to apply detailed make-up or go through warm-up exercises prior to the performance. Refreshments are always welcome here too. If you cannot provide suitable changing facilities please let us know and we can advise you on acts that may be able to use their vans as a changing facility.

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